How to synchronize your Gmail Calendar and Contacts with your BlackBerry smartphone

How-To

One of the questions I get asked frequently is: “How can I wirelessly synchronize my Gmail Calendar and Contacts with my BlackBerry® smartphone?” With a BlackBerry smartphone data plan and BlackBerry® Device Software 5.0 or higher, this simple to do!

The first thing you want to do is make sure you have the right software on your BlackBerry smartphone. To do this, navigate to Options and click About. On the third line down, there will be a number like 5.0 Bundle 1602. This tells you are running BlackBerry Device Software 5.0. If you are using 4.7.1 or lower, you should check to see if there is an upgrade available for your device. Please see my previous post here for instructions on how to perform the upgrade wirelessly.

The next step is to confirm you have a data plan. If you are already receiving your Gmail messages to the Messages application, then you are all set! If not, go to Setup and then Email Settings to see if you can setup your Gmail account. If you can’t, then you should talk to your wireless provider to ask about adding a data plan to your BlackBerry smartphone.

Now that you’ve confirmed you have a data plan and that you’re running BlackBerry Device Software 5.0 or higher, the next step is to setup the synchronization. This is the easy part! Go to the Setup folder and click Email Settings.

If you do not have your Gmail account set up, then you can add it by pressing the Set up another email account button. If you already have it set up, then highlight it, press the Menu button and select Edit.

Scroll down and expand Synchronization Options. With Synchronization Settings open, you will see checkboxes for Calendar and Contacts. Select one or both of them and press the Save button. You will then be prompted to confirm your password, and the activation process will start. Contacts will synchronize about every four hours, and Calendar appointments will synchronize about every thirty minutes.

Please leave me a comment and let me know how it goes!

About Alex M.

Product Manager, Consumer Security, Alex joined Research In Motion (RIM) in 2006 and has worked on securing BlackBerry smartphones and the BlackBerry Enterprise Solution. Today, he looks after the security of consumer products like email, instant messaging and social networking. Alex does all of his online banking and shopping from his BlackBerry smartphone because it’s safer than using a computer (seriously!).

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  • Elsje

    Thnx this worked perfectly.

    I would also like to know, how to move my contacts to only one Email address is that possible?

    I lost my first email address password and most of my contacts are sync to there. Please let me know.

    Thank you

  • Elsje

    Thnx this worked perfectly.

    I would also like to know, how to move my contacts to only one Email address is that possible?

    I lost my first email address password and most of my contacts are sync to there. Please let me know.

    Thank you so much

  • Steven

    Sorry, my device is Blackberry 9310, little bit old. On my sync menu, only show deleted option. I don’t know why, maybe you can help me. Thanks..

  • David BIMBI

    hi,

    i’m using a blackberry 9360, 7.1 bundle 1133 (v.7.1.0.336, plateform 9.6.0.51).

    but the option synchronization contains just deleted items.

    please assist!

    thanks in advance

  • rishika

    Hi. I’ve been trying this for a long time for my bold 3. Its not happening. When I access my gmail account, the contacts folder is empty.

    What too do?😦

  • Paulo

    When I click on the email settings icon, it opens the browser with the setting options there. There’s no syncronisation options there, what sould I do?

  • nugagp

    Thank’s!
    It’s used to me!

  • Ayo

    When I Went To Synchronization Options, Calender Wasn’t There… It Was Only Contacts. Any Idea What To Do?

  • Muhammad Ali shan

    i have done this already but i wana see these contacts in gmail account.
    so please let me know that from which link or location i can get my blackberry contacts in gmail which i sync before?
    waiting for response
    Regards

  • Meenakshi Singh

    Thanks its very much useful for me

  • Hayden Robinson

    Is there a way to increase synchronization frequency? Would be very helpful:)

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