You Should Know: Creating Categories for Contacts on a BlackBerry Smartphone

How-To

Did you know that your BlackBerry® smartphone has a built-in feature to help you organize different types of contacts within your Address Book? The categorization feature allows you to create and assign categories to easily group different kinds of contacts together. You can then filter a category to view the contacts belonging to it. To help get you started, there are already two categories created for you in the BlackBerry smartphone’s Address Book (Business and Personal); however, these are only suggestions to get you started.

Find out more about how to start organizing your contacts using categories after the break!

A very important thing you should know before we begin is that categories are not limited to the Contacts app. The Task and Memo apps also share categories that you can create on your smartphone. This means that changes made to a category – such as deleting it, for example – while using the Contacts app will also cause that category to be removed, so it no longer appears when using the Task or Memo app. With that being said, let’s begin!

By default, your BlackBerry smartphone has two categories, “Personal” and “Business”. These can be deleted, which allows you complete control over how categories are used; see the section below titled “Deleting a Category in Contacts”.

Tip: Want to know how to transfer contacts from the SIM card to your device? Check out KB03189 – Import contacts from the SIM card to your contact list.

Creating a new Category in Contacts

Categories are organized alphabetically and are not case sensitive.

  1. From the Home screen or in a folder, select “Contacts”
  2. Press the Menu key and select “Filter”
  3. Press the Menu key and select “New” from the menu
  4. Type the name of the category to be created
  5. Press the Enter key.

View and Filter a Category in Contacts

When you filter a category, you are choosing to only display the contacts assigned to that category. You also should know that you can only filter one category at a time; uncheck the selected category to view all your contacts at the same time.

  1. From the Home screen or in a folder, select “Contacts”
  2. Press the Menu Key and select “Filter”
  3. Select the Category you wish to view by clicking the Trackpad or Ball.

Deleting a Category in Contacts

To remove a category, complete the following steps. Keep in mind that deleting a category from Contacts will cause it to be removed from the Task and Memo apps categories list as well.

  1. From the Home screen or in a folder, select “Contacts”
  2. Press the Menu key and select “Filter”
  3. Highlight the category to be deleted
  4. Press the Menu key and select “Delete”.

Adding Contacts to a Category

Your contacts can be associated to more than one category if required. The method of adding contacts varies between versions of the BlackBerry OS. Not sure which BlackBerry OS you have? Read our blog post on how to identify BlackBerry® Device Software versions.

BlackBerry® 6 & BlackBerry® 7 OS

  1. From the Home screen or in a folder, select “Contacts”
  2. Using the track pad, highlight the contact to be added to a category
  3. Press the Menu key and select “Edit”
  4. Under Categories select “Edit”
  5. Select the categories you would like this contact to belong to
  6. Press the Menu key and select “Save”
  7. Again, press the Menu key and select “Save”.

BlackBerry® Device Software 4 & 5

  1. From the Home screen or in a folder, select “Contacts”
  2. Using the track pad, highlight the contact to be added to a category
  3. Press the Menu key and select “Edit”
  4. Press the Menu key and select “Categories”
  5. Place a checkmark in the box to assign the contact to categories
  6. Press the Menu Key and select “Save”
  7. Again, press the Menu Key and select “Save”.

There you have it – an easy way to keep your contacts organized on your BlackBerry smartphone.

As always, leave a comment and let us know what you think!

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